Stop getting surprised by software renewals. Know what you're paying, and when.
Most small businesses have 10–30 active SaaS subscriptions spread across three credit cards and four department heads. This free Excel tracker gives you one place to see everything — renewal dates, costs, owners, and what's actually in use.
What's inside
SaaS Renewal Tracker — Excel & CSV
- Vendor name, category, and subscription owner
- Annual cost with per-seat cost calculation column
- Renewal date and 90-day look-ahead flag (auto-calculated)
- Status dropdown: Active / Trial / Under review / Offboarding
- Contract term and auto-renew flag
- Notes column for cancellation procedures and contacts
- "Moving this into ATLAS" mapping tab — field-by-field guide
- Dropdown validations matching ATLAS SaaS Operations options
| Vendor | SaaS Operations → Subscription → Vendor |
| Annual cost | SaaS Operations → Subscription → Annual cost |
| Renewal date | SaaS Operations → Subscription → Renewal date |
| Status | SaaS Operations → Subscription → Status |
| Owner | SaaS Operations → Subscription → Owner (org member) |
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Built to match ATLAS exactly
Same fields, same status options, same renewal logic. When your team outgrows the spreadsheet, your data transfers to ATLAS without rework.
What should a SaaS renewal tracker include?
At minimum: vendor name, annual cost, renewal date, contract owner, and auto-renew flag. A 90-day look-ahead column and a status field (Active / Under review / Offboarding) are the additions that turn a list into a working management tool.
How is this different from a plain spreadsheet?
The Excel version includes dropdown validations for status fields that match ATLAS's accepted values, an auto-calculated renewal flag, and a field mapping tab. This prevents the common problem of everyone using different status labels and makes migration to ATLAS seamless.
Prefer a living system over a spreadsheet?
ATLAS keeps your SaaS inventory current, flags renewals automatically, and connects spend to vendor risk scores.